Bylaw Committee Meeting, 26 September 2002

The Bylaw Committee met on Thursday, September 26, 2002, 3:10 p.m., at the office of the Local, 2725 Hollywood Boulevard.  Present: Chairman Jeff Apana, Kurt Hagen, Katrenna Johnson, Tony Toran, and Scott Whitney.

The minutes of the September 21st  meeting were distributed to committee members by email.  A motion by Katrenna Johnson to correct page 3 of the minutes so that the second sentence under Duties of the Secretary/Treasurer  reads, “Article VII, Section 2., (c), 7., was…” was adopted by unanimous consent.  The minutes were then approved as corrected.

Katrenna Johnson moved to correct Draft #5, Article VII, Section 2., (d), 10., by striking, “member” and inserting, “Director.”  The motion was adopted by unanimous consent.

Chairman Apana reported that regarding Article VII, Section 2., (a), 2., (“Serve as the Chief Executive Officer”) it was the International Representative’s recommendation not to add the phrase, “and the Chief Administrative Officer.”

Chairman Apana reported that the President does not think language needs to be added to the bylaws specifying that he may delegate duties to a business agent.

Chairman Apana moved to amend Draft #5 by designating Article VII, Section 2., (a), 5., as the last duty of the President.  The motion was adopted by unanimous consent.

Scott Whitney pointed out a possible conflict regarding the filling of a vacancy in the office of President in Draft #5 between Article VII, Section 2., (b), 2., and Article VII, Section 2., (d), 5.  After discussion, a motion by Kurt Hagen to strike Article VII, Section 2., (b), 2., was adopted by unanimous consent.

Continuing with Bylaw Draft #5, Article VII, Section 3. Wages, Vacations, Pension Fund

A motion by Chairman Apana to amend the title of Article VII, Section 3., by striking, “Vacations, Pension Fund” and inserting “and Benefits” was adopted by unanimous consent.

Kurt Hagen moved to amend Article VII, Section 3., (a), 3., (wages of the Secretary/Treasurer) by striking $10,400 and inserting $15,000.  Chairman Apana, who serves as the Local’s current Secretary/Treasurer, excused himself from debate and abstained from voting on this motion.  After discussion, the motion was adopted.

Chairman Apana moved to amend Article VII, Section 3., (a), 4., so that is reads, “Directors - $600 each per year, paid monthly.”  The motion was adopted by unanimous consent.

Kurt Hagen moved to insert after Article VII, Section 3., (b), the following: “Mileage Reimbursement:  Directors shall receive $20.00 per meeting attended.”  The motion was adopted by unanimous consent.

Chairman Apana moved to amend Article VII, Section 3., (c), “Vacation,” as follows:

  • Strike, “Any officer or staff member engaged by” and insert, “Employees of”

  •  Strike, “in each calendar year”

  •  Strike, “such” and insert, “each”

The motion was adopted by unanimous consent.

Chairman Apana moved to substitute for Article VII, Section 3., (d), “Pension Fund,” the following:  “Employees of the Local shall be covered by the AFM-EP Fund.  The Local shall contribute to the fund 8% of wages paid.”  The motion was adopted by unanimous consent.

Discussion of exempting officers from paying yearly dues.

A motion by Kurt Hagen that the committee postpone discussion of the remainder of Article VII, and begin consideration of proposed Article VIII was adopted by unanimous consent.

Proposed Article VIII (Delegates to Conventions & Conferences)

Chairman Apana moved to amend proposed Article VIII, Section 1., by inserting, “and affiliated organizations” after “Federation.”  The motion was adopted by unanimous consent.

In proposed Article VIII, Section 1., (d), “Executive Board member” was changed to “Director” by unanimous consent.

Chairman Apana moved to substitute for proposed Article VIII, Section 2., the following: “Delegates representing the Local at Federation conventions and conferences shall be reimbursed for reasonable travel expenses as determined by the Executive Board.”; and to strike proposed Article VIII, Section 3.  The motion was adopted by unanimous consent.

Proposed Article IX (Nominations and Elections)

After discussion, it was decided Committee Secretary Whitney would rewrite proposed Article IX incorporating language used in the AFM model local bylaws, and providing for nominations by petition as discussed by committee members.

Proposed Article VII, Section 5. Removal From Office

Chairman Apana moved to amend proposed Article VII, Section 5., (a), by striking “ten” and inserting, “25.”  The motion was adopted.

Kurt Hagen moved to amend proposed Article VII, Section 5., (b), by striking “five” and inserting “seven.” The motion was adopted.

After discussion, proposed Article VII, Section 5., (d), 2., was struck by unanimous consent.

After discussion, proposed Article VII, Section 5., (e) was amended by striking, “International” and by striking “IEB.”

After discussion, proposed Article VII, Section 5., (f) was amended to read, “The decision of the Executive Board may appealed to the International Executive Board.”

Article X – Meetings

Chairman Apana moved to amend Article X, Section 1., by inserting “membership” after “Regular” (two locations).  The motion was adopted by unanimous consent.

Tony Toran moved to amend Article X, Section 1., by striking, “four” and inserting, “three.”  The motion was adopted by unanimous consent.

Scott Whitney moved to amend Article X, Section 1., by striking, “have the authority to.”  The motion was adopted by unanimous consent.

Chairman Apana moved to amend Article X, Section 1., by striking, “any”; and by striking, “meeting” and inserting, “meetings.”  The motion was adopted by unanimous consent.

After discussion, it was decided to substitute for Article X, Section 2., the following: “The President or the Executive Board may call a special membership meeting for a specific purpose.  Notice shall include the purpose of the special membership meeting and shall be mailed at least 15 days prior to the special membership meeting.”

After discussion, it was decided to substitute for Article X, Section 3., the following: “Twenty (20) members of the Local shall constitute a quorum.”

The next meeting of the Bylaw Committee is Saturday, October 5th, 1:30 p.m.

The meeting adjourned at  6:30 p.m.